This document (below and attached) explains the application process for hosting the 3rd APGN Congress.
The aim of the 3rd APGN Congress:
To develop the APGN into an institution that actively enables the election of Green Parties into Government offices across the region. The Congress aims to strengthen internal APGN mechanisms to ensure the integrity of the Greens and APGN identity; key topics include updating standards in membership, governance, grievance management, business, and many more. The Congress aims to pioneer bold innovation in modeling the green future through our own organization’s example.
Benefits of the congress include: relationship building through networking, group work in other types of meetings, learning about good governance practices and leveraging international institutions for change on the ground, exchanging ideas and debates, creation of resolutions to shape global and local policy, learning on topics.
Proposed Date: late 2013 or early 2014
At the inaugural APGN meeting in Kyoto, 2005, more than 100 Greens gathered from 23 Asian and Pacific nations, along with 300 more from Japan, and Green observers from Europe and the Americas.
The 2nd APGN Congress was held in Taipei, Taiwan; over 200 people attended, seventeen Asia Paciﬁc countries were represented, and were joined by representatives of the European Greens and the United States Greens in addition to many individuals and organisations attending from sympathetic political parties, community groups, governments or businesses – these people were interested to learn more about Green Parties in the region and the issues being discussed during the three day Congress.
Criteria for deciding on the location:
1. Capacity. Many people will be putting a lot of time and resources into this meeting, both the host group and the participants. The host group should show that it has the capacity to run a large, international Greens meeting that is interactive and participatory. The proposal will identify the core group of people taking responsibility and a plan for financing the meeting.
2. Inclusion: The host country should be reasonably accessible for international visitors and open to accepting visitors from all the countries likely to want to participate. The ability for delegates to obtain visas will be a significant issue. The meeting will also need to be geared towards full involvement of women and young people.
3. Infrastructure and Resources: The availability of suitable venues is critical. Venues should include a main hall suited for interactive sessions, as well as enough accessible smaller spaces for the number of parallel workshops/breakout sessions likely to be needed. Easy access to all facilities by those with physical disabilities is an important factor as well.
There will need to be good communications and suitable, inexpensive, nearby accommodation facilities. Simultaneous interpretation facilities are likely to be needed. Preference will be given to applications from a host country which offers a stable and reliable infrastructure that can support a conference of this type and offer a safe environment for delegates.
4. Safety: A potentially violent environment would be a real threat to the congress’ success. Therefore, a reasonably peaceful, stable and safe social and political climate is necessary.
5. Proposers: Proposals can come from APGN member groups or combinations of member groups and individuals. Any group not currently an APGN member is encouraged to apply for membership to the APGN Membership Panel.
31 June, 2012 - Deadline for proposals.
31 August, 2012 - Deadline for decision by the APGN Coordinating Committee.
Information required in a proposal:
Proposals should give as much detail as possible about how the conference will be organised. They should at least include the following –
1. Proposers: Name of the host group/s and contact details.
2. Organisers. The name of a specific person who will be responsible for overseeing the organization of the conference, plus their contact details (phone, email, fax etc). Information about the organising committee would be helpful too. Capacity and Infrastructure. Proposed dates, location and venue. Include some idea of how many people are expected and what facilities the venue can provide. Explain how the local and country infrastructure is suitable for meeting the criteria listed above.
3. Aims: Proposals should include your specific objectives for this meeting as well as meet those of the APGN. Also include a statement of how the meeting will promote the goals of the APGN in general.
4. Format and content. Ideas about how the event will be structured, what the program might include and how such a program will assist in reaching the aims of the meeting. These can then be developed and agreed in consultation with the APGN Coordinating Committee and APGN representatives on the Global Greens Coordination.
5. Participation. Proposals should give ideas for how the meeting will be organised and how people can be involved (including taking account of the many different languages and cultures). APGN 2005 is only one model for how such a meeting could be run; all ideas are welcome.
6. Inclusion: How will women, young people and other marginalised groups such as indigenous or tribal people be encouraged to come and how will they be involved in all phases of the conference preparations and proceedings?
7. Volunteers: How will you involve volunteers and what is your plan for recruiting and training them? Note that you will need workers to follow-up on after congress affairs such as reporting and evaluation.
8. Visas and safety. Include an outline of how you would manage the visa process in your application. Are there any restrictions on visitors entering the country? What can be done to help people overcome such restrictions? Are there any safety or security issues that you think should be taken into account?
9. Funding: Provide a draft budget and a detailed plan for how the conference will be funded.
10. References: Give the names and contact details of one or two groups or individuals that can support your proposal.
Contact details: More information and address to send your proposal: Keli Yen, email@example.com