Participant Information

Table of Contents:

  1. Contact
  2. Delegates & Observers
  3. Transportaton
  4. Weather
  5. Workshops
  6. Resolutions
  7. Apply for travel grant
  8. Accommodation
  9. Food
  10. Elections

 

Contact

When: 12-14 June 2015

WhereSilverstream Retreat, 3 Reynolds Bach Drive, Lower Hutt.

Map: Location mapMap of Venue

Contact: The Congress Event Coordinator is coordinating all congress logisitics.  Please do not contact the Silverstream Retreat directly.

AGM contact: For enquiries about delegates/proxies, meeting procedure or the constitution, contact APGF Secretary Simon Tapp

 

Delegate or Observer

To ensure all APGF member countries have an equal voice at Congress, we are asking that each member country choose 3 delegates to represent their green party views during the voting sessions of the Congress (the Constitution discussions, adoption of resolutions, and decisions on the strategic plan 2015-2020). It is the responsibility of the International Secretary for each member party to ensure this process is done fairly, and to encourage democratic processes are followed when selecting delegates, as well as encouraging diversity and gender balance.

For anyone not selected as a delegate, we still want you at Congress! The majority of the Congress program is geared towards training workshops, open space discussions, networking and relationship building opportunities. So we want to encourage anyone with a passion for green politics in our region to come and join us as an 'observer'. Observer means during the voting sessions, you wont be voting on behalf of your country, but otherwise, we expect observers to have an action-packed Congress experience.

If you are interested in coming to Congress, and your green party is not yet formally affiliated with the APGF, or you are part of an emerging green party in it's early stages of being established, then you would be asked to attend as an observer. If this sounds like you, please also consider getting in touch with APGF Secretary Simon Tapp as she may be able to help. 

 

Transportation

The congress venue, Silverstream Retreat, is located about 45 minutes drive from Wellington city.  So transportation to the venue needs to be planned before you arrive in Wellington.

Delegates will be lodging at Hotel Waterloo which is located across the street from the Wellington main train station.  Shuttle buses to Silverstream will depart Waterloo at 7:15am on Friday, 12 June.  If you want free transportation to the venue, please arrive at the Waterloo lobby by 7am.

For those who are travelling independently:

From Airport to Hotel Waterloo:
  • Airport Shuttles: Can be booked online in advance at: https://www.supershuttle.co.nz and drop off at the front door of Hotel Waterloo & Backpackers.  Shuttles are approximately $20 per person and operate 24 hours. Taking a taxi will cost approximately $45 and the trip takes around 25-30 minutes depending on the time of the day. 
  • The Airport Flyer (public bus) picks up and drops off only a short walk away from Hotel Waterloo/the main station. If you would like to arrange a shuttle outside of APGF, you can contact Waterloo at: [email protected]
From Wellington Railway Station to Silverstream:
Take the Hutt Valley Line (Wellington - Upper Hutt) Train to Silverstream Station. It is estimated that this journey will take about one hour in total.  If you are taking the bus or train, one of our volunteer shuttle drivers can collect you from the Queensgate bus stop or the Silverstream train station.  

At least two hours before your arrival time, text our Congress Event Coordinator, Ms. Maree Brannigan (021-311-558), and provide: your name, where you will be picked up from Queensgate (bus) or Silverstream (train) and expected arrival time. Our Congress Event Coordinator will then confirm pick up. 

From Airport to Silverstream:
Take the 91 Airport Flyer orange bus to Queensgate in Lower Hutt. You can catch this from the ground floor outside the Airport.  It is estimated that this journey will take about 1.5 hours in total.  From Queensgate you will need someone to drive you to Silverstream, if you need assistance please call the Congress Coordinator, Ms. Maree Brannigan at: 021-311-558, or Keli Yen at 027-349-5526.

Driving:
Leave Wellington heading north on Hutt Road/State Highway 2, this will turn into Western Hutt Road. Take the Stokes Valley/Heretaunga exit, which is on the right, and continue on to Fergusson Drive through the first roundabout, at the second roundabout take the first exit onto Eastern Hutt Road. From there take a left onto Reynolds Bach Dr and up to the Silverstream Retreat. There is plenty of parking at the conference venue. It is estimated this journey will take 30 minutes from Wellington central.

Taxi 
If you're tempted to take a taxi please be aware it is very expensive at approximately $110 from the Airport to Silverstream, and we will be unable to reimburse this expense.  There are always taxis outside the airport terminal. There are two carbon neutral companies: Green Cabs  & Wellington Combined.

Accessible Transport 
The Airport Flyer and most Wellington buses and trains are accessible for most people with mobility impairments. To arrange an accessible shuttle transfer from Queensgate bus stop or Silverstream train station please contact our Congress Event Coordinator.
 

 

Weather

Winter's approaching in the southern hemisphere, and it's getting cold!  Check the climate for Wellington before you pack your bags and prepare for cold weather. 

 

Workshops

  1. Read about each workshop at: https://www.asiapacificgreens.org/congress2015/workshops

  2. Determine which of your Delegates should attend which workshop. Try to have a Delegate in different workshops.

  3. Prepare for the workshop: most descriptions include instruction on participant preparation, please prepare accordingly.  You are welcome to communicate with the facilitator directly. 


Resolutions

Resolutions can be both organisational and issue-based.  Please send all resolution proposals to Bob Hale at: [email protected]

Proposal Format:  

The format we’re using at this congress is called “1+3”,  It is one of the New Zealand Green Party’s most useful tools for summarising a policy position on any issue.

1 = A single title sentence.

It is 1 idea that you can get across in 1 breath.  It calls for 1 Action, 1 statement of Position (agree/disagree), or reveals 1 new piece information.  

3 = Secondary positions and/or explanations.
Three position points

Proposal format:

Short title

 

Proposed Resolution Text

(about 3 points)

 

Proposed by (person and country)

 

Contact details (Email and phone)

 

Also Endorsed by (optional)

 

Action to be taken from the resolution

 

Any policy background & reason for the resolution

 

Archive:

All Resolutions are available at: https://www.asiapacificgreens.org/apg-congress/2015/draft-documents

You must login to the APGF website to access them.

To amend a proposal:

    1. LOGIN to the APGF website at the top right side of the homepage.
    2. Click the Documents tab
    3. In the "Submit an Amendment" column, click Submit next to the proposal you want to change. 

To submit a proposal at the congress:

The congress program is designed for participants to spontaneously convene conversations.  The Open Space Discussion forum is designed to encourage this from the first day.  We'd like to capture the good ideas & proposals discussed, so Conversation Hosts will be asked to please write the proposals according to 1+3 format on a poster paper & tape to the wall for everyone to see.  

Notes:  

  • Please respect the Greens' Good Meeting Practices during the congress.
  • The purpose of a resolution is to articulate an APGF position on a current issue.  It should have Asia-Pacific regional or international relevance, include political demands and/or calls for action and should contain recommendations for a follow-up.
  • Policy Papers contain political and policy recommendations. They have a long-term perspective and form the basis of the APGF policy agenda.
  • Oral Amendments may only be introduced during voting sessions at the discretion of the Chair and provided there is no objection from any delegation.  They should normally be restricted to clarifications or simple adjustments to the text.
 

Apply for International Travel Assistance 

Developing Country Support Grants were made available, thanks to the generous donations of the Australian Green Party,  to help assist delegates from non-OECD countries to attend the APGF Congress 2015. Travel Assistance Support Grants are now closed, as all funds have been allocated, and all applicants have been informed as to whether they were successful. 

 

5. Accommodation

We highly recommend staying onsite. There is a range of on-site accommodation available including twin share, twin beds, tri share and bunk rooms. Bunk beds have foam mattresses. Twin share and triple share have inner sprung mattresses. Linen is included in the accommodation price. A limited number of motel units are also available. Accessible accommodation is available. More information about the accommodation prices are available in registration.

6. Food

Meals are prepared onsite by the catering staff at Silverstream retreat. During the APGF Congress, those meals offered onsite include;

    • Friday 12 June - lunch, afternoon tea and dinner
    • Saturday 13 June - breakfast, lunch, afternoon tea and dinner
    • Sunday 14 June - breakfast and lunch

There are no other food options near the venue.  When registering please notify us if you have any dietary requirements i.e. vegetarian, vegan, gluten free. 

 

Elections

Nominate candidates by submitting his/her information at the bottom of the Candidates page.