Congress Procedures | Asia Pacific Greens

Congress Procedures

Process for:

  1. Green Meeting Manners
  2. Policy Making
  3. Candidate Election

Green Meeting Manners

Greens meeting participants are expected to:

1. Come with good intentions:

1.1. Be at the meeting in good faith and with the goal of the best interests of people, and following the core values of respect for diversity, ecological wisdom, sustainability, nonviolence, participatory democracy, and social justice.

1.2. Be honest and have integrity.

1.3. Extend goodwill to all participants.

2. Speak responsibly:

2.1. Express yourself clearly so others can understand your point of view.

2.2. Don't repeat a point if it's already made by someone else.

2.3. Speak with brevity.

2.4. Address the issue at hand.

2.5. Share the opportunity to speak: encourage quieter people to speak, and don't request repeated opportunities to speak, to the exclusion of others.

2.6. Contribute new information and perspectives

2.7. Address the issue not the person, and do not conflate debate with personal grievances.

2.8. Don’t interrupt - indicate to the facilitator that you want to speak, and speak only when called.

2.9. Avoid all aggressive verbal or non-verbal interaction, including negative body language, swearing and other disrespectful language.

3. Listening:

3.1. Listen to understand, listen actively, without preconceptions, be open to new ideas, and respect others’ points of view.

4. Process:

4.1. Have the intention of reaching consensus and a commitment to consensus decision-making.

4.2. Follow procedures laid down in the past which are known to be positive and successful.

4.3. Leave the meeting space when undertaking any activity which could distract the meeting, including leaving the room if you don't want to listen, avoiding side-conversations and interjections and turning off mobile phones.

5. Confidentiality:

5.1. National meetings and workshops of the Greens are to be conducted using safe meeting procedures, and unless explicitly stated that the meeting is open, are confidential. This includes phone-based meetings, and applies to invited guests as well as Greens members.

5.2. Different levels of confidentiality may apply to different meetings/parts of meetings and will be determined at the beginning of the meeting, and may be altered by the agreement of the participants at any stage.

If there is a breach of good meeting practices the facilitator will inform the meeting as soon as possible. The meeting will determine a course of action or refer the matter to the Asia-Pacific Greens Coordination Commitee (APGCC). 

Repercussions of breaches of good meeting practices and confidentiality include but not limited to:

      • Asking the person to stop the inappropriate behaviour;
      • Asking the person to leave the meeting;
      • Stopping the meeting until respectful interactions are maintained;
      • Strongly recommending the person refrain from attending future meetings;
      • Requesting the member organisation to consider the suitability of the person as a delegate to future meetings and report back to next national meeting their decision;
      • If the person is an observer that person not be allowed to attend future meetings.



Policy Making

The APGF will develop its policies and viewpoints on political issues through two main instruments: resolutions and policy papers.  

The Congress and the APGCC can convene Committees and Action Groups to develop opinions and actions on certain issues.

Eligibility to Vote:

1. All elections will be held using the system of single transferable vote (optional preferential).

2. Each country with one or more full member organisations is entitled to three voting delegates; if there is more than one full member organisation in a country, they will negotiate among themselves how their entitlement is shared.

3. Delegates may nominate proxies to participate and vote on their behalf.

4. The Congress will operate by consensus. If a consensus cannot be reached, a two-thirds majority of voting delegates (not including abstentions) is required to pass any motion.

5. A quorum for decisions at the Congress will be 60% of the number of delegates attending the Congress.

Procedure for Tabling

1. Draft Resolutions are posted in English on the APGF congress website using the format: TItle, Background, Policy Points, Specific proposal for action or policy (Does not exceed 5,000 characters)

2. Emergency Resolutions: An issue of great urgency arising after the deadline for draft Resolutions may be dealt with by an Emergency Resolution tabled by a minimum of 5 Full Members or the APGCC.  The urgency must be substantiated and validated by the APGCC.  


1. Proposed amendments are submitted on the APGF congress website’s Amendment page.  At the Congress, following the resolutions submission deadline, A Compromise Amendment Session will be held for negotiated changes to Resolutions.

2. Oral Amendments may only be introduced during voting sessions at the discretion of the Chair and provided there is no objection from any delegation.  They should normally be restricted to clarifications or simple adjustments to the text.

Policy Papers 

1.Policy Papers contain political and policy recommendations. They have a long-term perspective and form the basis of the APGF policy agenda.

2. Full Members, working committees, action groups, and the APGCC are entitled to propose a subject for a policy paper.  The policy paper proposal has to be substantial, show the aims, benefits and scope of the topic that needs action.  Proposals should be posted on the APGF congress website.  The APGCC presents an overview of all requests it has received to the Congress, which decides whether to start work on any such policy paper and if necessary agrees to convene an ad hoc Working Group on this subject or allocates the task to an existing working group.




Candidate Elections

Global Greens Coordination (GGC)

The GGC is the body empowered to make decisions on behalf of the Global Greens in between the GG Congresses, it's roles include: 

  • Facilitating global communication and networking
  • Developing common views and campaigns
  • Encouraging joint action
  • Exchanging skills and support
  • Promoting Green ideas and values

Each of the four Green federations/networks elect 3 members to the GGC, supported by 3 alternates who stand in when needed. A Lead Representative will be elected from among the Full reps group and will serve on the Global Greens Executive which meets more frequently and manages the day-to-day affairs of the Global Greens.

Election Procedure

1.  Elections for the three full representatives will take place at each APGN Congress, with the term of office to be until the next Congress.

2. Candidates should present themselves on the APGF website, and if the agenda allows, to make personal presentations to the Congress.  Deadline for nomination of candidates is 3 weeks before the Congress.

3. The candidates receiving the top three highest votes will serve as Full Delegates and the next highest vote garnering candidates shall serve as Alternates.

4. At least one of the three representatives must be a woman.

5. Only members of organisations which have full membership status in the APGN are eligible to be elected to these positions.

6. Any person can hold a position on both the APGCC and the GGC.